The development of email has revolutionised the face of contemporary business, offering companies a fast, effective and borderless form of communication. The service has evolved in leaps and bounds since its early stages, with modern day users enjoying increased efficiency and flexibility that has never before been possible. Yet despite the cutting edge advancements, many companies still lag behind when it comes to making the most of email communication.
To help you improve your company’s email system, we’ve come up with this useful collection of suggestions that will ensure you, your employees and your business are taking full advantage of electronic mail.
Email security
While email offers unparalleled convenience and efficiency, the move to digital communications also presents a range of complex security threats. From malware, spam and phishing to DDoS attacks, data leakage and social engineering assaults, inbound and outbound email borne threats are a serious issue that every company should address.
A stringent security solution is particularly vital for companies dealing with sensitive dataand classified customer information such as credit card details or personal health records. The key is to enlist the services of a trusted email security provider with proven experience in managing risks without jeopardising productivity.
Large file sending
Despite the extensive benefits of email, many providers have not yet mastered the art of offering users large file sending capacity. It is an issue continually faced by email users who often struggle to share important content with email contacts due to pre-set file size sending limits. This forces users to resort to unofficial consumer applications, most of which lack adequate security, policy enforcement and archiving protection.
This not only endangers the security of company files but can also break serious compliance regulations. Mimecast offers an intelligent solution to the wide felt issue, its large file sending service providing a secure and reliable answer to bypassing corporate restrictions on file size limits. Compatible with Exchange and Office 365, the service allows IT departments to retain control while offering employees complete flexibility over email operations.
Email archiving
With the rise of email has come the increased need to keep digital records in place of traditional paper documents. This is a critical part of modern day business, with some sectors legally required to uphold comprehensive email archiving records. Barclays Capital Inc is the latest company to fall victim to a non-compliance offence, the enterprise was recently fined US$3.75 million by the The Financial Industry Regulatory Authority (FINRA) for failing to preserve electronic records, emails and instant messages. As well as regulatory compliance, instant access to email history also plays an important role in maximising employee productivity and easing the burden on email servers. As such, it is critical for companies to have an effective email archiving strategy in place. An increasing number of businesses are turning to cloud archiving technology, won over by its efficiency, cost effectiveness and unmatched flexibility.
By following these three simple tips, you can empower your company with a secure, efficient and compliant email system that will help your business reach its full potential.